Finance and Administration Manager

Finance and Administration Manager

Posted on 16/09/2020 09:38:12

Job Description


Summary of key areas of responsibility: 


Office Administration 

Human Resources 

Duties: Finance: 

Keep financial records and perform financial procedures (e.g, receipts, payments requests, petty cash). 

Assist the organisation and management of internal and external audits. 

Ensure expenses are authorised and processed in accordance with agreed procedures .

Maintain the accounting reporting process, ensuring the accuracy and completeness of ledgers and all supporting documentation and compliance with finance and procurement regulations. 

Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded. 

Ensure agreed reporting dates are maintained according to company policies. 

Office Administration: 

Develop and maintain effective office systems (e.g., Office maintenance, fixed assets, supplier contact), ensuring these are consistent with company operating requirements. 

Support the efficient running of company office daily operations. 

Ensure all procurement processes are in compliance with company regulations. 

Support logistics for company programme activities. 

Other administration duties as agreed. 

Human Resources 

Advise on HR policies when required to ensure these comply with Sudan regulations. 

Ensure staff handbook is reviewed and updated as required to comply with company and statutory procedures. 

Maintain personnel records. 

Coordinate recruitment/induction in line with company processes.

Job Requirements:


At least 5 years’ experience in finance, HR, and office administration.

Experience in setting up new accounting systems. 

Experience in book-keeping and computerised accounting systems .

Experience in making improvements to financial systems; an aptitude for this work is an 


Good understanding of the laws of Sudan related to tax, insurance, etc. 


Experience in HR policies and procedures and administration systems. 

Experience of setting-up and managing office systems. 

Excellent IT skills, including Microsoft Office (Outlook and Excel). 

Good planning and organizational skills and efficient work methods..